What is an Affirmative Action Plan?
What data is required to create an Affirmative Action Plan?
How do I load the SpeedEEO software on my computer?
Can I try SpeedEEO for free?
What is the Narrative?
What does it cost to create an Affirmative Action Plan with
SpeedEEO?
What is the difference between the All-Inclusive AAP and the
Basic AAP Packages?
Why does it cost to update my plan each year?
Will my credit card be secure?
How often does a company need to produce an Affirmative
Action Plan?
Does my company need to create multiple Affirmative Action
Plans?
How do I collect the Affirmative Action Plan created with
SpeedEEO?
Can I make changes to an Affirmative Action Plan I purchased?
Do I have to type all of my company's data into SpeedEEO?
Can I copy data from a previous year's plan?
How can SpeedEEO offer such a quality AAP solution at a
fraction of the cost of other vendors?
How do I get the employees to Self-Identify?
How do I track the applicant data?
How do I track employee transfers and terminations?
When do I create Monitoring Reports?
What is Adverse Impact?
How can I use the SpeedEEO Personnel Tracking Service?
What does it cost to create Monitoring Reports?
What is an Affirmative Action Plan?
An Affirmative Action Plan (AAP) indicates a company's plan to ensure equal employment
opportunities for minorities, women, veterans, and individuals with disabilities.
An AAP must be developed by all companies consisting of 50 or more employees and:
- having a government contract or subcontract of $50,000 or more; or
- having Government bills of lading which in an 12-month period total or can reasonably
be expected to total $50,000 or more; or
- serving as a depository of Government funds in any amount; or
- serving as a financial institution which is an issuing or paying agent for U.S.
savings bonds and savings notes in any amount.
The AAP monitors the companies workforce to ensure that equal employment opportunities
exist for women and minorities within the company based upon the availability within
the relevant labor pool.
The AAP consists of two elements: a narrative and analytical reports with support
documents. The narrative must describe the programs, policies, and practices related
to the Affirmative Action program of the company. The required analytical reports
evaluate the company's workforce based upon the relevant labor pool in the company's
recruiting areas. The analytical reports and narrative of each AAP must be updated
annually.
By using SpeedEEO you can create and purchase all of the required analytical reports
for your AAP. You can also purchase a Narrative template that can be used to describe
the Affirmative Action program of the company.
What data is required to create an Affirmative Action Plan using
SpeedEEO?
In order to create an Affirmative Action Plan using SpeedEEO, you must gather the
following information about your company:
- List of work locations and their zip codes (zip codes are optional, but quite helpful)
- List of salary grades (SpeedEEO provides default salary grades)
- List of departments or organizational units.
- List of job groups (SpeedEEO provides help with creating job groups)
- List of job titles and their salary grade, work location, and EEO-1 category (SpeedEEO
can help you determine the appropriate EEO-1 category)
- List of the number of employees for each job title within each department and location.
The employee counts must be broken out as Female and Male for Black, Hispanic, Asian,
Native Hawaiian - Pacific Islander, American Indian-Alaskan Native, and Two or More
(not Hispanic) race categories.
How do I load the SpeedEEO software on my computer?
Unlike traditional computer software, SpeedEEO is a program that runs entirely in
your Web browser. This totally eliminates the need to load additional software on
your computer. The only software requirement for using SpeedEEO is the use of Microsoft
Internet Explorer or FireFox.
Since SpeedEEO does not require additional software, once you create a SpeedEEO
member account you can use SpeedEEO on any computer that has access to the Internet.
SpeedEEO stores all of your data on our secure servers giving you the freedom to
work from any location.
Can I try SpeedEEO for free?
Yes. you can create a SpeedEEO account and enter all of your data to create the
Affirmative Action Plan reports for FREE. You only pay if you are completely satisfied
and wish to print your compliant Affirmative Action Plan reports. If you are not
satisfied, you can end the process and leave the SpeedEEO site at anytime, no strings
attached.
What is the Narrative?
The narrative is a text document that describes the Affirmative Action Program in
effect at your company. The narrative must accurately describe all Affirmative Action
programs, policies, and practices which are actually underway within your organization.
The narrative must be included with the required analytical reports and support
documents to create your OFCCP compliant Affirmative Action Plan.
When you create your analytical reports using SpeedEEO, you can also purchase a
copy of our Narrative template document that you can use to create a narrative document
for your Affirmative Action Plan.
You can purchase the Narrative template for a one-time fee of only $50 when you
purchase an AAP report package. Once you have created a narrative document, it should
be updated annually at the same time you update the analytical reports in SpeedEEO.
What does it cost to create an Affirmative Action Plan with SpeedEEO?
An Affirmative Action Plan actually consists of two elements: the analytical reports
and a narrative. SpeedEEO helps you produce your OFCCP compliant Affirmative Action Plan
by producing the required analytical reports for your company. If you do not already
have a Narrative document, you can also purchase a copy of our narrative template
with your analytical reports.
SpeedEEO provides the reports required to create and maintain your AAP throughout
the plan year. The AAP Annual Analytical Reports are produced each year for your
company. Once those reports are produced, you are required to monitor your Applicant
and Personnel Movement throughout the year and produce the Adverse Impact Analysis
and Monitoring reports to analyze this activity. The Monitoring/Adverse Impact Analysis
reports should be produced at least every six months.
SpeedEEO users can purchase the All-Inclusive AAP Package which includes the Annual AAP
Report Package and the unlimited Monitoring/Adverse Impact Report Package for $749
per plan year. That price includes all software updates and support, unlimited access
to the 2000/2010 Census Data for all geographic areas and occupational titles, and comprehensive
documents to support all calculations including availabilities and analysis. All-inclusive AAP Package plans also have free use of SpeedEEO's Personnel Activity Tracking
Service for tracking applicants and internal personnel movements.
If you do not already have a narrative for your Affirmative Action Plan, you can
also purchase a copy of our Narrative template document with your AAP package for
only $50.
What is the difference between the All-Inclusive AAP and the Basic
AAP Packages?
All Government Contractors should purchase the All-Inclusive AAP Package.
The All-Inclusive AAP Package is designed for companies that are required to annually
create and maintain an Affirmative Action plan. This package includes all of the
analytical reports that are required annually, along with the Monitoring/Adverse
Impact Analysis reporting that should be done throughout the plan year to monitor
all Applicants, Hires, Promotions, Terminations, and Transfers within your company.
With the All-Inclusive AAP package, you can produce the Monitoring/Adverse Impact Analysis
reports as frequently as you would like during the plan year. The reports included
in the All-Inclusive AAP package provide everything needed for an OFCCP compliant AAP.
The Basic AAP Package only provides the annual AAP analytical reports. It does not
include any of the Monitoring/Adverse Impact Analysis reports. This package is designed
for companies that are not required to create and maintain an Affirmative Action
Plan annually. For example, companies who are bidding on government contracts that
require them to produce an AAP, but otherwise do not meet the OFCCP requirements
for having an Affirmative Action Plan.
If you purchased a Basic AAP Package, contact Speediware Corporation to upgrade your
package to a All-Inclusive AAP package so that you can use the Personnel Tracking features
to create the required Monitoring/Adverse Impact Analysis reports.
Why does it cost to update my plan each year?
SpeedEEO offers a service that is unique to the industry. When you use SpeedEEO
you are not paying for the use of the software, but for the creation of the analytical
reports and support documents required to produce your plan. As part of our unique
pricing structure, we are able to offer unlimited customer support both online using
our chat feature and by telephone to guide you through the process of creating your
Affirmative Action plan.
Another unique feature of SpeedEEO is the fact that we maintain a copy of each plan
you create. When it comes time to create the next year's plan, you simply use the
"Carry Over" feature in SpeedEEO to copy over the data from the previous
year. This simplifies the creation of the new plan by copying over all employee data and settings
from the previous plan year and adjusting for the hires, promotions, and terminations entered.
After reviewing the data for the new plan, simply purchase it and SpeedEEO will produce the updated
reports for the new plan year.
Will my credit card be secure?
Yes. We use state-of-the-art encryption technology to ensure that all of your private
information remains private. We don't even see your credit card information; it
is encrypted and processed electronically.
For your convenience, SpeedEEO accepts Mastercard, Visa, and American Express. You
aren't required to pay for service until you print your reports, so you can try
SpeedEEO risk free!
How often does a company need to produce an Affirmative Action
Plan?
All companies must produce an Affirmative Action Plan annually if they consist or
50 or more employees and:
- have a government contract or subcontract of $50,000 or more; or
- have Government bills of lading which in an 12-month period total or can reasonably
be expected to total $50,000 or more; or
- serve as a depository of Government funds in any amount; or
- serve as a financial institution which is an issuing or paying agent for U.S. savings
bonds and savings notes in any amount.
The Affirmative Action Plan must contain all of the required analytical reports
and support documents along with a Narrative document describing the programs, policies,
and practices related to the current Affirmative Action Program. After producing
the annual analytical reports, all companies are required to continue monitoring
the applicant activity and personnel movement within their company and produce the required
Monitoring/Adverse Impact Analysis reports during the plan year.
SpeedEEO provides an easy method for producing ALL of the required Affirmative Action
analytical reports and support documents for the plan for only $749 per year. If
this is your first plan, you can also purchase a Narrative template with your AAP
Package for only $50.
Does my company need to create multiple Affirmative Action Plans?
It is the responsibility of each company to determine the number of Affirmative
Action Plans needed. If your company has one single location, only one plan is necessary.
If your company has multiple locations, you need to determine the number of employees
in each location. The OFCCP requires that a separate Affirmative Action Plan be
created for each location with 50 or more employees. Locations with less that 50
employees can be included a plan for a larger location.
SpeedEEO offers package pricing for companies creating multiple plans. Contact Sales
at Speediware Corporation at (972)304-4544 for more information on package pricing.
How do I collect the Affirmative Action Plan reports created
with SpeedEEO?
When you use SpeedEEO to create your Affirmative Action Plan, you receive the purchased
plan reports as files that you can save to your computer and print them as needed.
Once you purchase your Affirmative Action Plan, the report files are generated immediately.
The reports can be saved as PDF files or as Excel spreadsheets.
The Affirmative Action plan report files you purchase remain available in your SpeedEEO
account, so you can log into your member account and access them as needed.
Can I make changes to an Affirmative Action Plan I purchased
in SpeedEEO?
After you have purchased your Affirmative Action Plan for a specific year, you can
only make minimal changes to the data used to create the plan. SpeedEEO allows you
to only make modifications to the Census areas and Feeder Job groups of a purchased
plan.
Please make sure the data is correctly defined for your locations, job groups, and
job titles, and department counts before purchasing your plan.
If you find an error in your plan you purchased, contact the Customer Support department
at Speediware Corporation at (972)304-4544.
Do I have to type all of my company's data into SpeedEEO?
No. SpeedEEO allows you to import your employee data directly into SpeedEEO when you
create a new plan using the Create Plan Set option. Employee data can be imported from
an Excel spreadsheet or CSV text file.
Can I copy data from a previous year's plan?
Yes. SpeedEEO provides a "Carry Over" feature that is available when you
create a new plan. When you use the "Carry Over" feature, you select the
plan you want to copy, SpeedEEO copies all of the data in that plan into the new
plan and then adjusts the employee counts based upon the Personnel Movement data
specified for the previous plan. The employee counts in the new plan are updated
by adding in the hires, subtracting out the terminations and adjusting based upon
the promotions and transfers from the previous plan.
How can SpeedEEO offer such quality AAP solution at a fraction
of the cost of other vendors?
SpeedEEO requires much less overhead than most AAP vendors because there isn't the
need to install software, train clients, and manipulate client data. SpeedEEO is
designed with the intelligence built in to guide the client through the process.
This reduces the burden on the client and reduces our cost structure for everyone
resulting in savings for our clients.
How do I get the employees to Self-Identify?
All employees and applicants should be given the opportunity to self-identify race
and gender. The self-identity data collected cannot be used to discriminate against
any employee or applicant. The information is used solely for the purposes of the
company's Affirmative Action plan to identify women and minorities in the workplace.
Employees and applicants should also be asked to identify their Veteran and Disabled status.
Applicants should be given the opportunity to identify their Veteran and Disabled status at the
time they apply for a job within the company to comply with the Section 503 and VEVRAA regulations.
If employees choose not to self-identify race and gender, it is the responsibly
of the person responsible for the company's Affirmative Action Plan, or someone
working in Human Resources, to conduct a visual inspection so that the information
can be included in the company's Affirmative Action Plan. Visual inspections should
also be done, when possible, for applicants who appear in person and choose not
to self-identify race and gender.
In the case of applicants, the self-identity information should never be shown to
the hiring manager. The Invitation to Self-Identify should be included as a tear-off
portion of the application form. The Invitation to Self-Identify form should be
given directly to the person responsible for the company's Affirmative Action Plan.
Speediware Corporation has a sample Invitation to Self-identify form available for
our customers to use when asking applicants and employes to self-identify. If you
need a copy, contact the Customer Support department at Speediware Corporation at
(972) 304-4544.
How do I track the applicant data?
SpeedEEO provides the Personnel Tracking Service as a free feature available with
All-inclusive AAP Packages. Using the Manage Applicants option of the Personnel Tracking
Service, you can track all applicant data. This data is saved on SpeedEEO servers
along with your completed plan.
It is important to track all applicant data so that you can produce the required
monitoring reports for your Affirmative Action Plan. Under the new Internet Applicant
rule, an individual is considered a valid applicant if they meet the following criteria:
- The individual submits an expression of interest in employment;
- The contractor considers the individual for employment in a particular position;
- The individual's expression of interest indicates the individual possesses the
basic qualifications for the position; and
- The individual at no point in the contractor's selection process prior to receiving
an offer of employment from the contractor, removes himself or herself from further
consideration or otherwise indicates that he or she is no long interested in the
position.
Monitoring reports must be produced every six months, at a minimum, to show the
applicant and employee movement within your company during the specified time frame.
SpeedEEO provides the ability to use the data entered in the Personnel Activity
Service to create the required monitoring reports.
If you purchased the Basic AAP Package, contact Speediware Corporation to upgrade
your plan to the All-inclusive AAP package so that you can use the Personnel Tracking
features and create your Monitoring/Adverse Impact Analysis reports during the plan
year.
For companies looking for a complete applicant tracking system to capture all applicant
activity, Speediware offers SpeediARMS (Applicant Recruiting Management System)
which works directly with SpeedEEO. SpeediARMS provides each company a custom job
board and a recruiting management system that can be used by Human Resources personnel
and Hiring Managers to track applicant activity. For more information about SpeediARMS
contact Sales at Speediware Corpoaration toll free at (866) 4-YOUR-HR or (866)496-8747.
How do I track employee transfers and terminations?
You can track all promotions, transfers, and terminations within your company using
the Manage Promotions-Transfers-Terminations option of the Personnel Tracking Service
in SpeedEEO. The Personnel Tracking Service is a free feature available with the
purchase of the All-Inclusive AAP Package for your plan.
It is important to track all employee movement within your company and to use that
data to produce Monitoring reports at least every six months to show what has occurred
since you created your Affirmative Action plan. SpeedEEO allows you to create unlimited
Monitoring/Adverse Impact Analysis reports during the year with the All-Inclusive AAP
Package.
When do I create Monitoring Reports?
It is recommended that Monitoring reports be produced quarterly. But at a minimum,
Monitoring reports must be created every six months for each plan to remain compliant.
Therefore, the monitoring reports should be created six months after your plan snapshot
date and again at the one year anniversary of your plan.
In SpeedEEO, you create your monitoring reports using the applicant, hire, transfer,
promotion, and termination data you have entered in the Personnel Tracking Service
for the corresponding plan. When you create your monitoring reports in SpeedEEO,
you specify the date range that you want to use to create the reports. SpeedEEO
creates the reports using only the data from the specified date range.
What is Adverse Impact?
Adverse Impact is the indication of a substantially different selection rate for
members of a specific race or gender group.
When you create your monitoring report package with SpeedEEO, Adverse Impact Analysis
reports are created to examine all applicants/hires, promotions/transfers, and terminations
that occured within the specified time frame. The Adverse Impact Analysis report
checks all of the specific data to ensure that there in no indication of inequality
in respect to hiring, promotions, or terminations of specific race and gender groups.
How can I use the SpeedEEO Personnel Tracking Service?
The Personnel Tracking Service is a free feature available with purchase of the
All-Inclusive AAP Package. The Personnel Tracking Service allows you to monitor all applicants
to your company. It also allows you to monitor employee movement within the company
including transfers, promotions, and terminations.
By using the Personnel Tracking Service in SpeedEEO, you can produce the required
Monitoring reports for your company. Regulations require that you produce monitoring
reports at least every six months; although is is recommended that the monitoring
reporting be performed quarterly. With the All-Inclusive AAP Package, SpeedEEO allows
you to create unlimited Monitoring/Adverse Impact Analysis reports throughout the
plan year.
If you purchased the Basic AAP Package, contact Speediware Corporation to upgrade
to the All-Inclusive AAP Package so that you can use the features available with Personnel
Tracking Service to monitor all applicant and personnel movement and produce the
required Monitoring/Adverse Impact Analysis reports.
What does it cost to create Monitoring Reports?
The Monitoring/Adverse Impact Analysis reports are provided as part of the All-Inclusive
AAP Package. With this package, SpeedEEO creates all of the required monitoring
and Adverse Impact reports.
Remember, in order to create your monitoring reports, the applicant, hire, promotion,
transfer, and termination data must be entered in the Personnel Tracking Service
in SpeedEEO. Companies using SpeediARMS only enter promotions, transfers, and terminations
into SpeedEEO, all applicant activity is captured and transferred to SpeedEEO when
generating Monitoring reports.
If you didn't purchase the All-Inclusive AAP Package for your plan, Speediware Corporation offers the
ability to upgrade to that package so that you can use the Personnel Tracking Service
features.